![]() ![]() There is an experimental feature that lets you add a category when you file a message. For instance, uncheck “Mark messages as read” when filing a message. In the Options dialog box click on “Filing” to control behaviors for sent messages and when it files a message. Once you have used the product for a while you will know which functions you want displayed. All the functions are always available under “More” and “All Actions”. Check the box for “Quick Pick” so if none of the suggestions are right you can just type in the folder name. For instance, check the box for “One-Click File” and “Show 2 one-click-file buttons” and you can see SimplyFile’s best guess for appropriate folders for selected emails. The SimplyFile group can take up a good bit of space on the Ribbon, so you can pick and choose what to show. In the UI tab, you can check boxes to display certain functions in the Ribbon. Once you have the add-on installed and trained you can customize the SimplyFile group in the Ribbon. Depending on how many folders and how many emails you have this “training” may take a while, and you will not be able to use Outlook while it goes through this process. It identifies potential folders for messages based on keywords, subject, senders, and more. It scans through your folders and teaches the AI which emails will likely go into which folder. When you install SimplyFile a new group will appear in the Home tab of the Outlook ribbon. If you have an older version of SimplyFile you get discount upgrade pricing, which may be worth the cost because of new features like “Undo Send”. ![]() SimplyFile Pro, at $60 annually ($4.99 user/month), is the best package for most users, if features like “find related messages” and bulk creation of folders are important. The cost of SimplyFile v5 starts at $2.99 a user/month billed annually for Standard and goes up to $7.99 user/month for the Ultimate version. Individual users can download the latest version (v5) because it does not require admin rights, through there is an all-user install that an administrator can push out to all Outlook users in the firm. If you are using IMAP from Gmail in Outlook it is likely to be too buggy to be useful. It does not work with web-versions of Outlook or Outlook Express. ![]() SimplyFile is an Outlook add-on that only runs in the installed desktop version of Microsoft Outlook, and works with Outlook 2010, 2013, 2016, 2019, Office Microsoft 365 (64 and 32 bit). The product is not flawless, but it can certainly help you keep your inbox manageable. There are additional features, like creating email folders from a spreadsheet and filing sent messages (no more BCCing yourself). SimplyFile from TechHit can help by “learning” your folder structure and suggesting the correct folder to store an email or a batch of emails. If you are a Microsoft Outlook user and you have dozens and dozens of folders to help keep your inbox clean and your emails organized you know that moving those emails to the appropriate folder can be quite the task, especially if you have nested folders. ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |